ADMINISTRATIVE ASSISTANT TO THE LEAD PASTOR

Purpose of the Job:

  • To provide administrative, efficient, and comprehensive support to the Lead Pastor and the church office.

Experience and Knowledge Required:

  • Coordinate the Lead Pastor’s schedule: make all of his appointments and daily reminder calls.
  • Receive all of the Lead Pastor’s incoming calls and handle appropriately.
  • Communicate to the Lead Pastor’s staff team regarding meetings or any information that needs to be shared with the team, usually via email.
  • Meet with the Lead Pastor weekly to plan for the upcoming week(s).
  • Help in preparing his monthly report for the Elder Team.
  • Communicate with potential leaders via email or phone informing them of Trinity Groups & volunteer serving teams. 
  • Handle communication with speakers for conferences, events and collect information from the speakers.
  • Make hotel reservations for speakers and prepare for any other travel needs.
  • Assist departments as needed during church-wide events.
  • Maintain, organize, and turn in purchase orders for the Lead Pastor.
  • Respond to emails and phone calls within 24-hour time frame. 
  • Complete check requests for the Lead Pastor
  • Order office supplies for the Lead Pastor
  • Lead the Serve Team (volunteers) who assist and work in the office
  • Use Excel, Word, Outlook, and Adobe effectively to accomplish tasks

Other Duties and Responsibilities:

  • Assist in the day to day administrative tasks.
  • Schedule and maintain schedule for appointments
  • Execute additional responsibilities and tasks as assigned by the Lead Pastor

Attributes:

  • Servant attitude is one of the primary roles.
  • Devoted to the call of God and the vision of the Lead Pastor for Trinity Church.
  • Operates with a spirit of excellence
  • Fun/enjoyable
  • Teachable & Loyal